Topic: Prozess
What is an RFP (request for proposal)?
An RFP (request for proposal) is a structured request document with which companies invite several providers to bid at the same time — typically four to six pages, with a clearly defined need, scope, pricing template and evaluation criteria.
For consulting services, an effective RFP covers seven mandatory fields: definition of need (problem, target state, success criteria), scope boundaries, the required senior/mid/junior mix, a day-rate table, the delivery and escalation model, the contracting route and the evaluation criteria.
Three to five providers are invited — more lengthens the process without improving quality. The response deadline is usually ten working days; for complex regulatory mandates, fifteen.
Frequently asked
- How long should an RFP be?
- Four to six pages. Longer RFPs filter out specialist boutiques, which won't write 30-page responses anyway.
- How many providers should be invited?
- Three to five. Real comparability requires at least three; more than five dilutes the quality of the evaluation.
Related terms
- Consulting marketplaceA consulting marketplace is a platform or company that connects clients with suitable consulting, IT or engineering firms — typically including pre-qualification, contracting and billing.
- Day rateThe day rate is the price a consultancy charges per consultant day. In Germany, senior day rates typically range from €1,400 to €2,400, mid-level from €1,000 to €1,600 and junior from €600 to €1,000 — depending on the consultancy's brand, the industry and the type of project.
Last updated: 2026-05-05